Dear Summer Day Families:

Welcome to Summer Day 2021! Please read all of the materials carefully so you fully understand dates, rules and regulations of the program. Applications will be accepted until May 15, 2021; however, openings are on a first come first serve basis and space is limited.

At the time of publication, The Arc is currently following safety precautions related to COVID-19.  This includes, but is not limited to the wearing of face masks or approved face coverings by participants and staff at all times, daily health screenings, social distancing and regular sanitation of high touch areas. While we hope the number of people being vaccinated continues to increase so that restrictions can be lessened, we cannot guarantee that at this time. We will continue to monitor the situation and provide an update on Monday, May 3rd. The safety of your loved one and our staff continue to be our top priority.

The Arc of East Central Iowa’s Summer Day is a multi-week group respite licensed by the Department of Human Services with the primary purpose to provide a fun, safe and structured environment for individuals with intellectual and/or other related disabilities. Summer Day offers a staff to participant ratio of 1:3 (1:2 for younger classrooms) which surpasses all daycare requirements.

LOCATION

At this time, Summer Day will take place at Washington High School (2205 Forest Drive SE) in Cedar Rapids and will run June 15 – July 29 from 9:00 am – 3:00 pm, Monday-Friday.  There will be no programming Monday, July 5 in observance of Independence Day. These dates and location are dependent upon the Cedar Rapids School District schedule and COVID restrictions at the time of service. The Arc will contact families as soon as possible if  there are any scheduled changes.

A mandatory orientation between parents/guardians and staff will be held Monday, June 14 from 1:00 – 6:30 pm at Washington High School. Time slots are assigned for this meeting in May when classroom information is sent out. Please mark this date on your calendar; this meeting has to take place for your loved one to attend the program.

Things to Note:

  • Number of Participants:  The Arc will limit enrollment to 40 participants each week or as space allows, with care reserved on a first come, first served basis. There is limited space for clients needing 1:1 care.
  • Participation Requirements:  Participants eligible to attend Summer Day must be between the ages of 5-21 years old and be attending grade, middle, high or transition school next fall.
  • Registration:  Registration will be open through May 15 or until all openings are filled, whichever may occur first. Registrants are able to choose which week-long sessions they would like to attend, these are listed by dates and themes.
  • Application Documents:  The Summer Day registration link is below. Once the initial request is entered you will receive fillable forms via email. ALL forms are necessary and need to be completed to finish the registration process for Summer Day. If the individual is their own guardian, they must sign the documents themselves. Careplan and emergency consent forms specific to each individual will be sent separately once the preliminary registration documents are received. These two forms as well as the physicals and immunization records (Medical Forms) can be turned in separate from the main forms, but must be returned by June 1.
  • Fees: All participants will have a registration fee of $25.00 as well as an activity fee of $10.00 per week of attendance made at the time of registration to guarantee a placement. Waiver funding DOES NOT pay for these fees.
    Participants utilizing private payment will be billed between the 10th and 15th of the following month.  This is a change from previous years.
  • Absence Fees: A $15.00 absence fee will be assessed per absence for all participants regardless of funding streams (HCBS Respite/IMMT, private pay) at the completion of the program. 
  • Home and Community Based Waiver Service (HCBS) – Respite or IMMT: If the participant qualifies for Home and Community Based Waiver Service these funding streams may be used as payment for services at The Arc’s Summer Day.  If you choose to use Respite or IMMT hours for Summer Day, you must meet all HCBS usage requirements.  Please be sure to let The Arc and your case manager know if Respite and/or IMMT hours will be used at the program so that they can be budgeted appropriately.  Reminder, to use Respite hours at Summer Day, at least one caregiver/guardian cannot be working during the time of service.
  • Meals and Snacks: It will be the parents/guardians responsibility to provide lunch for their participant(s). The Arc will not have access to a refrigerator or microwave for participant lunches, so they must be sent with a cold pack (if needed), and not needing to be heated. The Arc will provide the afternoon snack, menus will be provided prior to the start of the program. 
  • Transportation: Transportation to and from Summer Day is the responsibility of the parents/guardians.  The Arc will be providing transportation during program hours for field trips only.

Please register below and return program forms to The Arc as soon as possible. Placements are reserved once all paperwork is completed and returned, and all fees are paid according to our guidelines. The physical and immunization record must be received by June 1.

If you would like to set up an appointment to go over forms or for any additional questions about Summer Day, please contact me at (319)365-0487 ext.1044 or tcornelius@arceci.org.

Sincerely,
Tara Cornelius
Site Based Program Manager