Dear Summer Day Families:

Welcome to Summer Day 2022! Please read all of the materials carefully so you fully understand dates, rules and regulations of the program. Applications will be accepted until May 15, 2022; however, space is limited.

The Arc of East Central Iowa’s Summer Day is a multi-week group respite licensed by the Department of Human Services with the primary purpose to provide a fun, safe and structured environment for individuals with intellectual and developmental disabilities. Summer Day offers a low staff to participant ratio which surpasses all daycare requirements.

LOCATION

Summer Day will take place at Jefferson High School (1243 20th Street SW) in Cedar Rapids and will run June 14 – July 28 from 9:00 am – 3:00 pm, Monday-Friday.  There will be no programming Monday, July 4 in observance of Independence Day. These dates and location are dependent upon the Cedar Rapids School District schedule and COVID restrictions at the time of service. The Arc will contact families as soon as possible if  there are any scheduled changes.

A mandatory orientation between parents/guardians and staff will be held Monday, June 13 from 1:00 – 6:30 pm at Jefferson High School. Time slots are assigned for this meeting in May when classroom information is sent out. Please mark this date on your calendar; this meeting has to take place for your loved one to attend the program.

Things to Note:

  • Number of Participants:  The Arc will limit enrollment to 40 participants each week or as space and staffing allows. There is limited space for individuals needing 1:1 care.
  • Participation Requirements:  Participants eligible to attend Summer Day must be between the ages of 5-21 years old and be attending grade, middle, high or transition school next fall.
  • Application Documents:  The Summer Day registration link is below. Once the initial request is entered you will receive fillable forms via email. ALL forms are necessary and need to be completed to finish the registration process for Summer Day. If the individual is their own guardian, they must sign the documents themselves. Careplan and emergency consent forms specific to each individual will be sent separately once the preliminary registration documents are received. These two forms as well as the physicals and immunization records (Medical Forms) can be turned in separate from the main forms, but must be returned by June 1.
  • Registration:  Registration will be open March 15 through May 15 or until all openings are filled, whichever may occur first. Registrants are able to choose which week-long sessions they would like to attend, these are listed by dates and themes.
  • Fees: All participants will have a registration fee of $25.00 with an additional $10.00 per week activity fee for each week of attendance. These fees must be made at the time of registration to guarantee a placement. Waiver funding DOES NOT pay for these fees.
    Participants utilizing private payment will be billed on the 10th of the following month. 
  • Absence Fees: A $15.00 absence fee will be assessed per absence for all participants regardless of funding streams (HCBS Respite/IMMT, private pay) and billed on the 10th of the following month. 
  • Home and Community Based Waiver Service (HCBS) – Respite or IMMT: If the participant qualifies for Home and Community Based Waiver Service these funding streams may be used as payment for services at The Arc’s Summer Day.  If you choose to use Respite or IMMT hours for Summer Day, you must meet all HCBS usage requirements.  Please be sure to let The Arc and your case manager know if Respite and/or IMMT hours will be used at the program so that they can be budgeted appropriately. Reminder, to use Respite hours at Summer Day, at least one caregiver/guardian cannot be working during the time of service.
  • Meals and Snacks: It will be the parents/guardians responsibility to provide lunch for their participant(s). The Arc will not have access to a refrigerator or microwave for participant lunches, so they must be sent with a cold pack (if needed), and not needing to be heated. The Arc will provide the afternoon snack. Menus will be available the night of the parent/guardian meet and greet. 
  • Transportation: Transportation to and from Summer Day is the responsibility of the parents/guardians.  The Arc will be providing transportation during program hours for field trips only.

Please register below and return program forms to The Arc as soon as possible. Placements are reserved once all paperwork is completed and returned, except for the physical and immunization record, and all fees are paid according to our guidelines.

If you would like to set up an appointment to go over forms or for any additional questions about Summer Day, please contact me at (319)365-0487 ext.1044 or tcornelius@arceci.org.

Sincerely,
Tara Cornelius
Site Based Program Manager